Announcement: GVB Board of Directors meeting 01-27-2022

Announcement: GVB Board of Directors meeting 01-27-2022

Meeting

The Guam Visitors Bureau board meeting is scheduled for Thursday, January 27, 2022, at 1:30 p.m. in GVB’s main conference room and virtually via GoToMeeting teleconference:

 

https://www.gotomeet.me/GUAMVISITORSBUREAU/gvb-board-meeting

 

You can also dial in using your phone.

 

Toll-Free: 1 877 309 2073

Access Code: 606-222-565
 

 AGENDA

I. CALL TO ORDER

II. ROLL CALL

III. MINUTES OF THE PREVIOUS MEETING EXHIBIT A

Approval of Minutes of the previous Board of Directors meeting dated January 13, 2022.

 IV. CHAIRMAN’S REPORT

• Election of Board Secretary

Motion to approve Board Resolution 2022–001 for Tomatsu Iizuka for his over 50 years of

contribution to the development of Guam’s tourism industry.

Motion to approve Board Resolution 2022-002 for Joe Blas for his contributions to the Hotel Nikko

Guam, Guam’s Tourism Industry, and the people of Guam and congratulating him on his retirement.

Motion to approve Board Resolution 2022-003 for Mr. Francisco Guerrero for over 26 years of

supporting Guam’s tourism industry with Lam Lam Tours and Transportation as its Assistant

General Manager – Director of Training, and for his contribution to the island as a retired U.S. Army

CHamoru Sergeant Major, dedicating more than 50 years of combined service.

Motion to approve Board Resolution 2022-004 for Mr. Stephen Shu-Chih Hsu who is ending his tour

on Guam and recognize his contributions as Director of the Taipei Economic and Cultural Office

(TECO) in Guam.

• Presentation of Board Resolutions

o Tamotsu Iizuka

o Joe Blas

o Francisco (Frank) Taitano Guerrero

 V. MANAGEMENT’S REPORT

VI. REPORT OF THE BOARD COMMITTEES

A. EXECUTIVE COMMITTEE

B. ADMINISTRATION & GOVERNANCE

 C. AIR SERVICE DEVELOPMENT

• Update on airline schedule

 D. TAIWAN

• Committee Meeting scheduled for February 3rd at 11:00 am

 E. DESTINATION MANAGEMENT/VISITOR & SAFETY SATISFACTION

• Landscape Maintenace Update

• IFB Streetlights & Sidewalk extended to February 4th at 3:00 pm

 F. RESEARCH / MEMBERSHIP

• Nomination of new director

 G. JAPAN

• Committee Minutes – January 18, 2022  EXHIBIT B

• Committee Meeting update

 H. KOREA

• Committee Minutes – January 18, 2022  EXHIBIT C

• Committee Meeting update

 VII. OLD BUSINESS

1. Motion to approve GVB management to reverse the revenue and collectible recorded in

the fiscal year 2021 for August and September for a total of $1,064,850.00.

Background: Prior financial report presents assumptions that GVB will be able to collect full

allotment with the drastically reduced budget for 2021. After meeting with BBMR and DOA

on January 10, 2022, it was later confirmed that due to the shortage of TAF collection from

projected, there would be no further allotment to be released to GVB related to FY2021.

Therefore, reversal of receivable and reflection of accurate revenue and receivable as of

September 30, 2021, is necessary. This will also eliminate the reconciliation needed for the

ongoing external audit for 2021.

Cost Estimate: $1,064,850

Funding Source/Account: N/A Operating Fund

Action Required: Board Approval Required

2. Motion to approve GVB management to charge $126,759.54 of un-replenished

expenditures related to Vax N’ Win, Electronic Declaration Form, and Liberation Day

program and charge it against the FY2020 Market Recovery funding.

Background: GVB management reported the expense tracking for the three programs and

the anticipation that DOA will fully replenish the funds in prior board meetings. The funds

were partially replenished. This is due to priorities for the release of GVB’s allotment, although

TAF's actual collection came short of actual budgets. On a meeting with DOA and BBMR on

January 10, 2022, it was later confirmed that no additional funding would be released after

the $259,829.46 payments were made related to FY21.

Cost Estimate: $126,759.54

Funding Source/Account: FY2020 Market Recovery Funds

Action Required: Board Approval Required

Motion to rescind the board motion on 09/23/2021 and 09/30/2021 related to the GVB

FY22 budget, which allocates additional funding from the anticipated unspent funds from

FY21 with an estimated total of $2,000,000 for Japan and $85,846.94 for Korea

($3,716.73), Taiwan ($1,357.21), Pacific ($6,365.00) and Global Website and Social Media

($74,408).

 Background: GVB management assumes that all allotments will be collected from the prior

year, and there will be enough unspent funds at the end of the fiscal year 2021, as represented

by the previous financial report. After closing of Fiscal year 2021 and accounting for expenses

related to the close of the fiscal year and as a result of the recent meeting with DOA and

BBMR, which confirms no further allotment for FY2021, it is confirmed that additional source

of funding will not be available. To cover the shortfall, a reshuffling of funding between

markets and other programs will be needed.

Cost Estimate: Not Applicable

Funding Source/Account: Not Applicable

Action Required: Board Approval Required

4. Motion to approve authorization of the President and CEO as Chief Procurement Officer

of GVB to initiate planning and scoping efforts for the repair and improvement of the GVB

Main Conference Room and issue the appropriate procurement solicitation (Invitation for

Bid or Request for Proposal) as applicable and as needed for this project.

 Background: The main conference room has not been renovated or improved since the

building was constructed in the late 1990s, and current condition shows wear and tear,

requiring much-needed repairs and improvement. The main conference room is a multifunction

room. In addition to its use as a meeting space for the Board of Directors or inhouse

staff and committee meetings, it is also made available for use by other agencies and

international visitors. Now is an opportune time to address repairs and improvement during

this downtime and amidst the business lull affected by the pandemic.

GVB intends to begin with the planning and scoping phase with the advice and guidance of

an architectural consultant who will assist in developing the necessary documentation

(drawings, design schematic/model, bid specifications, bid schedules, etc.) to achieve our

goal. Once the scope of work is finalized, an IFB/RFP (as applicable) will be issued.

The proposed start date is February 1, 2022.

Funding Source: CAPEX Admin Fund

Issue: Board approval required.

5. NEW BUSINESS

  Open topics invited

6. ANNOUNCEMENTS

 Upcoming Board Meetings:

  February 10, 2022

  February 24, 2022

7. ADJOURNMENT

 
 


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