Search Through All NoticesThe Guam Visitors Bureau board meeting is scheduled for Thursday, January 27, 2022, at 1:30 p.m. in GVB’s main conference room and virtually via GoToMeeting teleconference:
https://www.gotomeet.me/GUAMVISITORSBUREAU/gvb-board-meeting
You can also dial in using your phone.
Toll-Free: 1 877 309 2073
Access Code: 606-222-565
AGENDA
I. CALL TO ORDER
II. ROLL CALL
III. MINUTES OF THE PREVIOUS MEETING EXHIBIT A
Approval of Minutes of the previous Board of Directors meeting dated January 13, 2022.
IV. CHAIRMAN’S REPORT
• Election of Board Secretary
Motion to approve Board Resolution 2022–001 for Tomatsu Iizuka for his over 50 years of
contribution to the development of Guam’s tourism industry.
Motion to approve Board Resolution 2022-002 for Joe Blas for his contributions to the Hotel Nikko
Guam, Guam’s Tourism Industry, and the people of Guam and congratulating him on his retirement.
Motion to approve Board Resolution 2022-003 for Mr. Francisco Guerrero for over 26 years of
supporting Guam’s tourism industry with Lam Lam Tours and Transportation as its Assistant
General Manager – Director of Training, and for his contribution to the island as a retired U.S. Army
CHamoru Sergeant Major, dedicating more than 50 years of combined service.
Motion to approve Board Resolution 2022-004 for Mr. Stephen Shu-Chih Hsu who is ending his tour
on Guam and recognize his contributions as Director of the Taipei Economic and Cultural Office
(TECO) in Guam.
• Presentation of Board Resolutions
o Tamotsu Iizuka
o Joe Blas
o Francisco (Frank) Taitano Guerrero
V. MANAGEMENT’S REPORT
VI. REPORT OF THE BOARD COMMITTEES
A. EXECUTIVE COMMITTEE
B. ADMINISTRATION & GOVERNANCE
C. AIR SERVICE DEVELOPMENT
• Update on airline schedule
D. TAIWAN
• Committee Meeting scheduled for February 3rd at 11:00 am
E. DESTINATION MANAGEMENT/VISITOR & SAFETY SATISFACTION
• Landscape Maintenace Update
• IFB Streetlights & Sidewalk extended to February 4th at 3:00 pm
F. RESEARCH / MEMBERSHIP
• Nomination of new director
G. JAPAN
• Committee Minutes – January 18, 2022 EXHIBIT B
• Committee Meeting update
H. KOREA
• Committee Minutes – January 18, 2022 EXHIBIT C
• Committee Meeting update
VII. OLD BUSINESS
1. Motion to approve GVB management to reverse the revenue and collectible recorded in
the fiscal year 2021 for August and September for a total of $1,064,850.00.
Background: Prior financial report presents assumptions that GVB will be able to collect full
allotment with the drastically reduced budget for 2021. After meeting with BBMR and DOA
on January 10, 2022, it was later confirmed that due to the shortage of TAF collection from
projected, there would be no further allotment to be released to GVB related to FY2021.
Therefore, reversal of receivable and reflection of accurate revenue and receivable as of
September 30, 2021, is necessary. This will also eliminate the reconciliation needed for the
ongoing external audit for 2021.
Cost Estimate: $1,064,850
Funding Source/Account: N/A Operating Fund
Action Required: Board Approval Required
2. Motion to approve GVB management to charge $126,759.54 of un-replenished
expenditures related to Vax N’ Win, Electronic Declaration Form, and Liberation Day
program and charge it against the FY2020 Market Recovery funding.
Background: GVB management reported the expense tracking for the three programs and
the anticipation that DOA will fully replenish the funds in prior board meetings. The funds
were partially replenished. This is due to priorities for the release of GVB’s allotment, although
TAF's actual collection came short of actual budgets. On a meeting with DOA and BBMR on
January 10, 2022, it was later confirmed that no additional funding would be released after
the $259,829.46 payments were made related to FY21.
Cost Estimate: $126,759.54
Funding Source/Account: FY2020 Market Recovery Funds
Action Required: Board Approval Required
Motion to rescind the board motion on 09/23/2021 and 09/30/2021 related to the GVB
FY22 budget, which allocates additional funding from the anticipated unspent funds from
FY21 with an estimated total of $2,000,000 for Japan and $85,846.94 for Korea
($3,716.73), Taiwan ($1,357.21), Pacific ($6,365.00) and Global Website and Social Media
($74,408).
Background: GVB management assumes that all allotments will be collected from the prior
year, and there will be enough unspent funds at the end of the fiscal year 2021, as represented
by the previous financial report. After closing of Fiscal year 2021 and accounting for expenses
related to the close of the fiscal year and as a result of the recent meeting with DOA and
BBMR, which confirms no further allotment for FY2021, it is confirmed that additional source
of funding will not be available. To cover the shortfall, a reshuffling of funding between
markets and other programs will be needed.
Cost Estimate: Not Applicable
Funding Source/Account: Not Applicable
Action Required: Board Approval Required
4. Motion to approve authorization of the President and CEO as Chief Procurement Officer
of GVB to initiate planning and scoping efforts for the repair and improvement of the GVB
Main Conference Room and issue the appropriate procurement solicitation (Invitation for
Bid or Request for Proposal) as applicable and as needed for this project.
Background: The main conference room has not been renovated or improved since the
building was constructed in the late 1990s, and current condition shows wear and tear,
requiring much-needed repairs and improvement. The main conference room is a multifunction
room. In addition to its use as a meeting space for the Board of Directors or inhouse
staff and committee meetings, it is also made available for use by other agencies and
international visitors. Now is an opportune time to address repairs and improvement during
this downtime and amidst the business lull affected by the pandemic.
GVB intends to begin with the planning and scoping phase with the advice and guidance of
an architectural consultant who will assist in developing the necessary documentation
(drawings, design schematic/model, bid specifications, bid schedules, etc.) to achieve our
goal. Once the scope of work is finalized, an IFB/RFP (as applicable) will be issued.
The proposed start date is February 1, 2022.
Funding Source: CAPEX Admin Fund
Issue: Board approval required.
5. NEW BUSINESS
• Open topics invited
6. ANNOUNCEMENTS
Upcoming Board Meetings:
• February 10, 2022
• February 24, 2022
7. ADJOURNMENT
